Logistics and Programming Coordinator
Employer: Tribu Expérientiel inc.
Location: Montréal, QC (3 days onsite, 2 days remote)
OVERVIEW
The Logistics & Programming Coordinator plays a central role in the design, preparation, and execution of TRIBU’s festivals and experiences, including APIK, Barbegazi, and JACKALOPE. Acting as a true operational conductor, this role oversees the complete logistics for athletes and programming staff, as well as on-site schedules and the production of essential operational and informational documents to ensure the smooth delivery of events.
This position sits at the intersection of two worlds:
- 50% cultural expertise and credibility in action sports (skateboarding, snowboarding, skiing, BMX, etc.), enabling respectful and confident interaction with high-level athletes, judges, and MCs.
- 50% logistical and editorial coordination, including travel planning, schedule management, and the production of key documents (athlete guides, MC cue sheets, transport schedules, on-site ROS, follow-up documents, post-mortems, and more).
The position is involved before, during, and after festivals to ensure seamless, professional execution aligned with TRIBU’s DNA.
KEY RESPONSIBILITIES
1. Athlete & Programming Staff Logistics Coordination
- Plan, book, and track flights, ground transportation, shuttles, and vehicles for athletes, judges, MCs, and programming staff.
- Manage accommodation arrangements (hotel selection, rooming lists, check-in/check-out, special requests).
- Create and maintain detailed schedules for athletes and contributors (competitions, training sessions, media obligations, partner activations, VIP events).
- Draft, update, and distribute all logistical documents, including:
- Athlete guides
- Travel itineraries
- Invitation letters
- Shuttle schedules
- Insurance documents and accreditations
2. Programming & Event Production
- Work closely with the Programming Manager to structure on-site and off-site sports and experiential programming.
- Contribute to ideation and execution of formats rooted in action sports culture (best tricks, demos, game of S.K.A.T.E., cash for tricks, jams, Q&As, workshops, etc.).
- Build precise and realistic schedules aligned with sporting, technical, and media requirements.
- Support the coordination of VIP, community, and partner experiences.
3. On-Site Coordination, Officials & Operational Communications
- Act as the primary point of contact between judges, MCs, technical teams, competition management, and production.
- Prepare and lead briefings and debriefings (judges, MCs, on-site staff).
- Draft and distribute essential competition documents, including:
- MC cue sheets
- On-site logistical Run of Show (ROS)
- Competition guides
- Compile and share official results with internal teams (marketing, digital, media).
4. Event Follow-Up & Action Sports Culture
- Provide on-site operational follow-up to anticipate and quickly resolve logistical challenges.
- Maintain active monitoring of trends, events, innovative formats, and emerging talent in action sports.
- Contribute to continuous improvement of logistical and programming processes.
- Document key moments to support post-event communications teams.
IDEAL CANDIDATE PROFILE
Essentials
- Able to land a kickflip 🙂
- 1–3 years of experience in logistics coordination, programming, or event management.
- Deep passion for and strong knowledge of skateboarding, snowboarding, skiing, and action sports culture.
- Ability to communicate confidently and credibly with high-level athletes and stakeholders.
- Strong organizational skills and ability to manage multiple priorities simultaneously.
- Proven ability to draft operational documents (schedules, guides, cue sheets, ROS).
- Experience managing travel, transportation, and accommodation for groups.
- Bilingual in French and English (third language is an asset).
- Experience managing vendors and negotiating transportation and accommodation services.
- Availability for frequent travel and flexible schedules during festival periods.
SUPERPOWERS (STRONG ASSETS)
- Calm and efficient under pressure.
- Experience with management and collaboration tools: Monday, Google Workspace, Dext, Harvest, HubSpot.
- Strong understanding of on-site challenges specific to outdoor and multi-site events.
- International experience.
- Strong attention to detail combined with a big-picture mindset.
- Ability to anticipate needs before they become issues.
WHAT WE OFFER
- Full-time seasonal position, with the possibility of transitioning into a permanent role.
- Hybrid work model (2 days per week remote).
- Company phone provided or $75/month reimbursement.
- Sponsored training programs (e.g., HubSpot).
- Group insurance after the probation period.
- Creative, human, and passion-driven work environment rooted in action sports culture.
- Unlimited coffee, rooftop terrace in the summer, and an inspiring co-working space in the Plateau Mont-Royal.
POSITION DETAILS & APPLICATION
📅 Start Date: Late January 2026
⏳ Duration: Full-time seasonal contract until September 2026, with possibility of extension
📍 Location: Montréal, Québec, Canada
📧 Apply: Send your CV and cover letter to [email protected]
Joining TRIBU means having the opportunity to directly influence the success of iconic festivals and actively contribute to the evolution of action sports culture. If you live and breathe skate, snow, and ski as much as logistics and precision, we want to meet you.
