Logistics and Programming Coordinator
IN A NUTSHELL
The Logistics and Programming Coordinator plays a key role in organizing Tribu’s festivals and experiences (APIK, Barbegazi, and JACKALOPE). They are responsible for managing logistics for athletes and staff, planning and executing on-site and off-site experiences, and preparing the necessary documentation to ensure smooth event operations.
This role requires close coordination with invited athletes, judges, MCs, and competition managers, as well as managing transportation, accommodations, and schedules. The Logistics and Programming Coordinator works closely with internal teams, partners, and technical staff to ensure seamless event execution and an optimal experience for participants. They are also responsible for operational follow-up with athletes and key stakeholders during events to ensure smooth and efficient execution.
YOUR DAY-TO-DAY
- Logistics Coordination for Athletes and Staff:
Plan and book flights, ground transportation, and vehicles for athletes, judges, and programming staff.
Manage accommodation needs (hotels, rooming lists, check-ins) and ensure proper follow-up.
Coordinate detailed schedules for athletes, including competitions, media obligations, and VIP events.
Draft and distribute logistical documents (invitation letters, insurance requests, itineraries). - Programming and Experience Management:
Collaborate with the Programming Manager to develop on-site and off-site experience programming, including detailed scheduling of activities and competitions.
Manage festival experiences (initiations, challenges, demos, friendly competitions, Q&A sessions, workshops).
Oversee community activities and VIP experiences to ensure a smooth and engaging experience. - Coordination with Officials and Stakeholders:
Act as the liaison with judges, MCs, and technical teams to ensure smooth and well-organized competitions.
Organize briefings and debriefings with judges, MCs, and technical teams.
Prepare competition results documentation and ensure their timely delivery to digital teams and media.
Develop MC cue sheets and athlete guides to facilitate smooth competition operations. - Event Monitoring and Industry Trends:
Conduct active monitoring of industry events, athletes, and trends in action sports and entertainment.
Identify new talent and opportunities to enhance festival programming.
Document key event moments to facilitate effective post-event communications.
WE ARE LOOKING FOR SOMEONE WHO HAS
– 1 to 3 years of experience in logistics management, programming, or event coordination.
– Strong understanding of action sports and the event industry.
– Excellent organizational skills and the ability to manage multiple priorities.
– Experience in managing transportation and accommodation for groups.
– Proficiency in creating operational documents (schedules, guides, cue sheets, etc.).
– Experience in supplier management and negotiating services for transport and accommodations.
– Fluent in French and English (a third language is an asset).
– Availability for frequent travel and flexibility during festival periods.AND THOSE KINDS OF SUPERPOWERS
– Ability to work under pressure and adapt to a fast-paced environment.
– Experience with project management tools (Monday, Dext & G Suite).
– Familiarity with ticketing platforms (Shopify).
– Experience coordinating multi-site events and working in an international context.
WHAT WE’VE GOT FOR YOU
- Full-time position for the summer, with the opportunity to transition into a permanent role.
- Hybrid work model, offering flexibility to work from home2 days a week.
- Company-provided cell phone or monthly reimbursement ($75/month).
- Employer-sponsored marketing training programs (e.g., HUBSPOT).
- Group insurance after probation period.
- A fun and welcoming team culture with plenty of growth opportunities.
- Unlimited coffee, a rooftop terrace to enjoy in summer, and an inspiring co-working space in the Plateau Mont-Royal.
- The chance to directly influence the success of TRIBU’s events and the satisfaction of our clients and community.At TRIBU, we thrive on creativity, innovation, and collaboration. If you’re ready to bring your digital expertise and passion to the table, we want to hear from you!
To apply, send your resume and cover letter to [email protected]. Only shortlisted candidates will be contacted.
Pssst: We believe in equity and inclusivity. The masculine form is used here solely to simplify the text.
